Inspection companies send PDFs; coordinators store them in email. On loading day the warehouse does not know which lots passed. Third-party inspection only blocks shipment when report numbers return to batches—passed lots may pick; failed lots lock. Numbers not tied to batches make inspection ceremony; sail dates still ship problem goods.
Reports in email cannot stop the dock. Reports on batches give release keys meaning.
Release Checks Report Numbers
Book inspection with batch and quantity. Results return report number, conclusion, defect grade. Shipping scan validates report number is valid and matched. Partial pass splits batches—no whole-container mixing.
- No report number—no packing list print.
- Customer-specified agencies and report formats in master data.
- Re-inspection and concession shipments need separate approval with audit trail.
Numbers on the Same Shipment Chain
The XYN digital intelligence system hangs third-party report numbers on batches and shipping orders—failed lots default lock. Inspection value is interception, not another PDF. Interception happens at release—not in email forensics.
Sample ten recent customer-inspection shipments—report numbers in system? If not, fix release rules before the next inspection firm.
